Remote Depositions Tips: Pointers From the Field

women working on laptop

Teachers, doctors, engineers, and scientists have learned the art of remote working this year. Even lawyers and court reporters have mastered virtual legal proceedings.
And while we all hope for more social interaction this year, there are some remote practices that have proved useful, like remote depositions. Witnesses, court reporters, and legal counsel can use remote deposition tools to collect meaningful information without compromising on health and safety.

Looking for a few tips on conducting remote court depositions? Keep reading!

Test the Tech

When it comes to remote depositions, the internet is your best friend or your worst enemy. Always test your internet, microphone capabilities, sound quality, and video clarity for an online deposition before the scheduled date.
Work with all parties involved to confirm stable internet connection, audio, and video. If you’re worried about the technology, consider hiring a professional deposition service with experience in remote depositions. 

Speak Slowly and Clearly

You’ve heard this since your first oral book report in elementary school – speak slow and clear. It’s never been as important as when conducting a remote deposition. 
The better the enunciation from the speaker, the easier it is for the court reporter to type every single word. Speaking loudly and clearly can make a difference in the overall accuracy of the deposition too. Remind witnesses and any other speaking party to take extra care with each word and phrase.

Dress the Part

Yes, we’d all rather be wearing sweatpants, but a remote deposition is a serious matter. So, dress like it! Professional clothing, with solid colors, is best for remote depositions. 
Check your background to be sure your outfit doesn’t blend in with the colors behind you. Instruct witnesses to dress as they would for a standard court proceeding. This creates a professional aesthetic and cues participants to act professionally. 

Plan the Exhibits 

When conducting a remote deposition, you can choose to share exhibits with witnesses electronically or using paper copies. Decide ahead of time which method you want to use. Remember that paper copies are trickier because the deponent’s counsel can view these documents too.
For electronic sharing, make sure your remote deposition service allows you to share your screen or a document in real-time. Talk to the witness and make sure he or she understands how they will be viewing the exhibits.

Remove Potential Distractions

Do your best to remove in-person and online distractions. All participants should find a quiet, well-lit space without distraction for the remote deposition. Talk to witnesses about these expectations before the deposition so that they can plan.
It’s also important to remove distractions on your computer. Close all browser windows, instant massaging, and email so that you can remain focused throughout the deposition. Instruct witnesses to do the same thing. 

Want Well-Executed Remote Depositions Every Time?

The tips above will help you conduct seamless remote depositions. Preparation, communication, and professionalism are the most important parts of getting a quality remote deposition.

If you’re ready to schedule remote deposition services, just fill out this form. Or contact us for more information.